Name: Poplar Springs Baptist Church
Location: Shelby, NC
Reports To: Personnel Committee
Position Type: Part-Time
Hours: Monday-Thursday, 9:00 AM – 2:00 PM
Pay: $18 per hour
Position Summary: Poplar Springs Baptist Church seeks a welcoming, organized, and spiritually mature individual to serve as our Ministerial Assistant. This position plays a central role in ensuring the efficient operation of the church office and fosters a positive, helpful atmosphere for congregants, staff, and visitors. It will provide essential administrative support to the pastoral staff and ministry teams, facilitate church communications, and manage key office functions to support the church’s mission and ministry.
Key Responsibilities:
- Office Management & Administration:
- Manage the daily operations of the church office, ensuring a welcoming and professional environment.
- Answer and screen phone calls, take messages, and respond to inquiries promptly and courteously.
- Manage incoming and outgoing mail and email correspondence.
- Maintain and organize church records, including membership databases, directories, and historical files, ensuring accuracy and confidentiality.
- Manage the church calendar, scheduling appointments, meetings, and facility usage.
- Order and maintain inventory of office supplies and other necessary materials.
- Operate and maintain office equipment (copier, printer, computers, etc.), arranging for service as needed.
- Assist with coordinating logistics for church events, meetings, and services as requested.
- Communications:
- Aid in preparing weekly bulletins, newsletters, and other church publications.
- Assist in maintaining the church website and social media platforms with current information (if applicable).
- Facilitate communication between staff, ministry leaders, committees, and the congregation.
- Prepare correspondence, reports, and other documents as requested by pastoral staff.
- Support for Pastor(s) and Staff:
- Provide administrative support to the Pastor(s) and ministry staff, including scheduling, document preparation, and communication tasks.
- Assist in preparing materials for worship services, meetings, classes, and special events as directed by ministerial staff.
- Handle sensitive and confidential information with discretion and integrity.
- Congregational & Visitor Interaction:
- Serve as the first point of contact for visitors and callers, offering hospitality and assistance.
- Provide information about church services, programs, and events.
- Connect individuals with appropriate staff members or ministry leaders based on their needs.
Qualifications:
- Spiritual: A demonstrated commitment to the Christian faith and alignment with the doctrine, mission, and values of Popular Springs Baptist Church.
- Experience: Administrative or secretarial experience preferred
- Education: High School Diploma or equivalent required
- Skills:
- Proficiency in Microsoft Office Suite (Word, Excel, Publisher, Outlook, PowerPoint) or equivalent software.
- Excellent verbal and written communication skills, with strong attention to detail in grammar and proofreading.
- Strong organizational and time-management skills with the ability to prioritize tasks and manage multiple projects effectively.
- Ability to work independently with minimal supervision and collaboratively as a team with our church staff and committees.
- High level of discretion and ability to maintain confidentiality.
- Warm, professional demeanor and strong interpersonal skills.
- Basic bookkeeping
Working Conditions:
- Primarily works in a standard office environment within the church building.
- Must have the ability to lift up to 50 lbs.
- Regular interaction with staff and congregants, as well as other visitors.
- May require occasional flexibility in hours for special events or meetings (evenings/weekends).
- Ability to sit for extended periods and perform tasks requiring manual dexterity (typing, filing).
Please send cover letter and resume to: psbcpersonnelcommittee@gmail.com